Finance infrastructureOne foundation for
One foundation for
your books and operations
Follow the numbers
back to their source
Keep bills, invoices, payments and journals connected. Ask your assistant for a balance, then inspect the records behind it.
Profit and loss · Halden Robotics OÜ · September 2026EUR
Revenue184,200.00
Cost of sales(71,900.00)
Gross profit112,300.00
Operating expenses(68,450.00)
Operating profit43,850.00
Finance costs(1,120.00)
Profit before tax42,730.00
Operating expenses · 61 transactionsShowing 5
28 SepEngineering services · Bill BL-203912,480.00Posted
24 SepPayroll · September41,210.00Posted
23 SepBrightline Ltd · BL-2037 · £3,200.003,744.00Posted
22 SepOffice lease · September6,200.00Posted
19 SepCloud hosting · usage2,318.40Reconciled
From balance to evidenceTrace a reported amount to its posted transactions and attached evidence. Illustrations use fictional sample data.
Emailbills.ee-main.halden@mail.arfiti.com · invoice_2041.pdf
Bill BL-2041 · Veldt ComponentsProposal
Components · 510010,400.00
VAT 20%2,080.00
Total · due 28 Oct12,480.00
Bills and invoices from documentsSend a PDF to the intake address or hand it to your assistant. It becomes a coded record with the document attached, waiting for review — not a form to fill in.
Bank · LHV EUR · 26 SepMatched
Nordpay payout · ref INV-11878,900.00
Invoice INV-1187 · Nordpay · due 30 Sep8,900.00
Difference0.00 · cleared
Banking and reconciliationStatement lines are matched to the invoices, bills and transfers that explain them. Configured matching handles routine cases; exceptions remain available for review.
Bill BL-2037 · Brightline LtdGBP → EUR
Amount on document£3,200.00
Example rate · 23 Sep 20261.1700
Recorded in books (EUR)€3,744.00
Paid 12 Oct at 1.1620FX difference −€25.60
Multi-currency, by designTransactions keep the currency they happened in; the books keep the one you manage in. Rates and differences are recorded, not hidden.
Entities · Halden group3 of 3
Halden Robotics OÜ · EstoniaEURSep open
Halden Robotics GmbH · GermanyEURSep open
Halden UK Ltd · United KingdomGBPAug closed
Shared: chart of accounts template, policies, usersSeparate: books, periods, tax
Several entities, one foundationEach entity keeps its own books, periods and tax; your team, policies and assistant work across all of them with entity-level permissions.
Close the month
with the evidence
Review reconciliations, prepare adjustments and check the period before closing. Use your assistant, your own procedure or an optional Arfiti workflow.
Period close · September 2026 · Halden Robotics OÜ2 items waiting
Bank reconciled · 61 of 61 lines matchedReconciliation agent
Revenue recognition run · 14 schedulesPosted
Shared costs allocated · JE-0932Accepted by M. Tamm
Depreciation journal · JE-0940 · 23 assetsAwaiting approval
Accruals · 3 proposed, 1 flagged (duplicate supplier)Awaiting review
Lock period · available when the items above are acceptedNot yet
Depreciation · JE-0940Draft
Laptops · 14 assets · 36 months1,166.67
Workshop equipment · 7 assets2,340.00
Vehicles · 2 assets1,083.33
Total this month4,590.00
Prepared on schedule · 1 Oct 06:00Reviewer: finance lead
A close that shows its workReview the supporting schedules and unresolved items. Closing remains subject to permissions and integrity checks; your company defines the review procedure.
Compare your plan
with what happened
Compare budgets with actuals by account, department or project. Use planning skills to build forecasts around your own assumptions.
Budget vs actual · Operating expenses · September 2026EUR
DepartmentBudgetActualVariance
Engineering26,000.0027,940.00+1,940.00
Sales18,500.0017,210.00−1,290.00
Operations15,000.0015,092.00+92.00
General and admin8,500.008,208.00−292.00
Total68,000.0068,450.00+450.00
In your assistantWhy is Engineering over budget this month?Engineering spent €27,940 against a €26,000 budget: €1,940 over plan. Let’s inspect the posted costs and their supporting documents. Drafts awaiting approval are excluded from these actuals.Answered from the same ledger the table reads.
Variance you can interrogateBecause budgets share the ledger’s accounts and dimensions, the answer to “why” is a list of transactions, not a reconciliation project.
Start with
your business.
Connect your assistant, explain what you need, and explore how Arfiti fits the way you work.